Top 13 Gmail Labels Tips and Tricks to Organize and Manage Them


Every time you check your email and get tons of emails and don’t know what to read. Whenever you stop your work to check your mails and later take time to get your focus back. Sometimes you might get confused with your emails as there are lots of them and most of the emails are from the same email id. Having lots of emails without any labels can be overwhelming and distracting at the same time.

People reach out to you through emails for different purposes whether you like it or not. It is difficult to ignore such unread pop-ups. You spend a lot of time figuring out what to do with emails and lose your pace then it is high time that you organize your emails. To help you with your unable email here, I have listed down 13 Gmail labels tips and tricks to organize and manage your mails.

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Where Do You See Labels?

You can see labels in the left sidebar of the desktop version of Gmail. Click on the labels and you can view the list of emails. Before the email subjects, you can find the labels in the list of the emails. When you open your email, you can also see labels next to the email subject.

You can use labels to organize and manage your emails orderly. Create labels based on task priority, subject, type, people, and others. Gmail gives you build labels such as Trash, Spam, and Draft. The best thing about labels is that you can have multiple labels in your single email.

  • Create Labels in Gmail

There are two ways to create labels from the Gmail website. Firstly, go to the left sidebar and click on Create new label. In case you didn’t see it, click on More and scroll down the sidebar. You will see a Create new label option.

Press Create new label option and it will display a new label form. Fill up the form by entering a title for your label and click on the Create button. It will create a new label in the left sidebar.

Another option to create a label is by opening an email. It is the quickest and easiest way to create a label. Open an email and click on the label icon present at the top section. Choose Create new label option from the menu. Give a suitable title and press the Create button.

  • Add Label to Emails

After creating a new label, it’s time to add labels to your emails. To do that, you have to open the required email and click on the label icon present at the top section. Examine the labels and select the label you want to apply for that email. Press the Apply button to execute the process.

  • Transfer an Email to a Label

You can transfer an email to a label in three different possible ways. Firstly, open your specific email and click on the Move to icon present at the top section. It will display a Move menu. Select the required label from the menu.

Secondly, add the label to your specific email. Then open the email and click on the cross icon present right at the subject section. It will remove the label from that email but the label will still be available. You can put that label in your new required email.

Lastly, you can use the drag and drop method to transfer an email to a label. Open the required email and drag and drop it to the specific label present at the left sidebar.

  • Add Color to Labels

To highlight your emails, you can add color to labels. You can use red color for high-priority emails. You can see the colored labels in the list of emails which makes it easier for you to identify.

Hover your mouse over the label which is at the left sidebar to add any color for your labels. Click on the down arrow or the three-dot icon next to the label name.  Select label color from the menu and choose a color from the list. To change the color, click on Add custom color.

  • Rename Labels

If you want to rename your labels then click on the three-dot icon present next to the left sidebar label name. Select edit and type a new name for your label. It will automatically edit the name of the email under that label.

  • Create Nested Labels

You can create nested labels under the main labels. Nested labels are like subfolders that help you to organize your emails in a better way. The email will appear in the nested labels. Your label name will have all the top labels added to it.

Click on the three-dot icon present next to the label name to create a nested label under a label. Select Add sub label.

When you were creating a label, you must have seen the nest label checkbox under the new label option. Check the box next to it and select the label under which you want it to be the sublabel.

  • Remove The Label From an Email

To remove a label from an email, open the specific email. You can see a cross icon next to the label name. Click on the cross icon to remove the label. Also, you can click on the remove label button at the top. You can also uncheck the labels that you don’t need from the labels option.

  • Remove Multiple Emails From a Label

Sometimes you want to remove multiple emails from a particular label. If you use the method that I mention above then it will consume a lot of time.

Open the required label from the left sidebar. You will see all the emails having that specific label. Select the emails which you want to remove from the label. After you select your email, click on the Remove label button present at the top.

  • Find Emails Without Labels

Check whether the email has any labels or not before removing it. If your email doesn’t have any labels then you will not find them in the primary inbox. Such emails can be found in the All Mail folder present at the left sidebar.

  • Merge Labels

If you want to merge emails from two existing Gmail labels in a new label then you can do it in two ways.

Firstly, create a new label. Go to the first label and drag and drop all the selected emails to the newly created label. After that, go to the second label and move all the emails to the new label. Delete the first two labels.

In another method, create a new label. Enter the name of the labels that you want to merge in the search bar. They should be in the format ‘label:name1 OR label:name2’, where name1 and name2 are the names of the label. If your label name has space then replace it with a dash(-). Select all the emails that appear in the search results. Drag and drop to the new label or use the Move to option and delete the original labels.

  • Automatically Add Labels to New Emails

With the help of a Gmail filter, you can create a filter where received emails meeting the filter criteria would automatically apply a certain label.

To automatically add labels, go to settings and select all settings from the menu. Click on the filters and blocked addresses tab. After that, click on Create a new filter option. Set the criteria of the filter in the pop-up window. You can use the email’s subject. Click on Create filter. You will be asked to choose an action for the filter. Check the box next to Apply the label and select the label from the list. Click on Create filter.

  • Show or Hide Labels

Gmail can handle 500 labels and you can hide the labels from appearing in the left sidebar without deleting them. You can display only the required labels.

Click on the label’s three-dot icon present in the left sidebar. Check the box next to Show/hide wherever required depending on your need. Another way of hiding or showing your labels is from Gmail settings. Go to Gmail settings and labels. There you will see all labels including System labels where you can hide or show labels according to your choice.

  • Delete Labels

You can delete the labels and it will not delete the associated emails. They can be visible in other labels if added. If you didn’t add any labels then you will find them under the All Mails folder.

Open the menu from the label’s three-dot icon and select Remove label. Another way of removing labels is from Gmail settings. Go to Gmail settings and label. Click remove next to your label.


Wrapping up, I hope this article will help you to manage your email efficiently. By labeling emails, you can work with your emails easily and locate emails quickly. You will have lots of free time if you manage your email at the right time.

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