Top 9 Zoom Presentation Tips and Tricks to Ace it like a Pro

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Want to become a Pro in Zoom presentation? Want to learn tips and tricks to impress your audience? If yes, then do read this article till the end and ace your Zoom presentation like a pro.

Since 2020, millions of people are using Zoom due to its easy feature and interface. Today, many job meetings, music concerts, interviews, and more take place on Zoom. One of the reasons the number of Zoom users skyrocketed is COVID 19. Since the pandemic bounded everyone to work from home and Zoom has been the first choice for communication. Professionally, Zoom is used for presentation.

Now, people have started working from home using a presentation app like Zoom. It has become a normal thing among the people. Giving an online presentation is different from a real presentation. Lack of body language and physical presence can affect your presentation and can make your audience less engaging.

If you have been using Zoom for your meetings and conferences, then I have mentioned some tips and tricks that help to ace your next presentation.

  • Set Or Change Meeting Password

During your meeting, you won’t want some random person to invade your meetings. It is important to set a password during your meetings. Before hosting the Zoom presentation, you have to go to PMI Settings and enable a passcode for a meeting. Before starting the Zoom presentation, don’t forget to share your passcode with the participants.

How to Change a Meeting Password?

Meetings are assigned to a password by default. You can change the meeting password by your preference.

  • Sign in to the Zoom web portal.
  • You will see the navigation menu. Select Meetings.
  • Click on the topic in which you want to change your password.
  • Click ‘Edit this Meeting’.
  • Edit the passcode in the security section. You can also enable ‘Waiting Room’.
  • Click ‘Save’.
  • Use Zoom Background

Zoom allows users to change their backgrounds using random wallpaper. Although, you shouldn’t use some childish background as it wouldn’t look professional. Some sources like Pixabay and Unsplash offer you some good wallpaper. You can use some background like Wall Street wallpaper for your sales pitch.

How to Add Zoom Background?

  • Tap on your profile and go to the Settings.
  • Click ‘Virtual Background’ present on the left menu.
  • Zoom will provide you with some default background. You can choose your choice of background by clicking it and it will change your screen. If you have a green screen on your background, then you can put your images on it.
  • On the Virtual Background, you will see + icon next to the Choose Virtual Background option. Click on + icon and a box will open allowing you to upload your photo. Click on the one you want to choose and it will appear on your screen.
  • If you want to get rid of your photos, Click on X present on the top left corner.
  • Use Touch Up The Appearance

Video conferencing can be an awkward thing if you are not familiar with it. Especially, if you are camera shy but Zoom provides you with some effects to polish your look. If you want to add some effects to your video, then Zoom offers you some touch-up features. Touch-up features take care of bad lighting in the room and will give some nice effects. A soft focus can make your skin look smooth and can give you extra confidence.

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How to Use Touchup Appearance in Zoom?

To activate Touch up appearance in Zoom you can do:

  • go to video settings in Zoom. 
  • Check the box next to Touch up my appearance 
  • Enable Meeting Duration in Zoom

The presentation has its time limit and you won’t want to go over the limit. By default, Zoom doesn’t show the meeting duration. To enable the meeting duration, you need to do it from the settings.

How to Enable Meeting Duration in Zoom?

  • Open your Zoom app and tap on the profile icon present in the upper right corner. 
  • Go to Settings and click on the General option. 
  • In the General option, check the box Show my meeting duration option which will enable the option for you. 

Whenever you host a Zoom meeting, the time duration will appear at the upper right corner of the screen.

  • Enable End-To-End Encryption

Zoom provides end-to-end encryption to all the users. The end-to-end encryption adds a layer of security to users and protects their privacy. You participants need to join the meeting through Zoom mobile or desktop app or even through Zoom room when you enable end-to-end encryption.

How To Enable End-to-End Encryption?

  • To enable end-to-end encryption, go to the Zoom Sign-in page. 
  • Log into your Zoom account and it will take you to the Zoom account page. 
  • Click on Settings and under the meeting tab, click on Security. 
  • Scroll down and enable the toggle next to allow the use of end-to-end encryption.
  • Use Whiteboard

Whiteboard is like a white paper where you can brainstorm plans, share your ideas, explain the topic, and more. With the help of a Whiteboard, you can always get creative. Zoom provides some cool features for the users on the Whiteboard. You can use text, draw, stamps, spotlight, and more tools during the presentation.

How to Use a Whiteboard?

  • To open a new Whiteboard, you can tap on the tiny icon below the Whiteboard. 
  • If the single Whiteboard is too small for you then you can shuttle between the new Whiteboard and present Whiteboard using the arrows.
  • Share Your Screen

You can even use the screen share feature during Zoom meetings. The feature can be helpful for participants who want to show something on their screen. Zoom allows you to share your entire screen or even a specific screen with your fellow team members. Also, you can share your screen with audio or even without audio. 

How to Share Screen on Zoom Meeting?

  • In the Zoom meetings, click on the Share screen option.
  • Click on the required options like a whiteboard, the entire screen, and tap on the Share button below the menu. 
  • Now turn on the features like audio and video clips. 
  • Finally, click on share.
  • Master Keyboard Shortcuts

Keyboard shortcuts can help cut down on clicks and speed up your work. You can use some shortcuts keys during your Zoom presentation to boost your productivity. The keyboard shortcuts will help you to save a few seconds a day.

  • Use Breakout Rooms

Breakout rooms help the host to divide the meeting rooms and allow them to assign the participant in each room. Assigning a separate room to participants makes the discussion and chats separately.

How to Use Breakout Rooms?

  • Sign in to your Zoom account and click on My Account. 
  • Go to Settings > Meeting option and select In Meeting (Advanced) option to find the Breakout room setting. 
  • Enable the setting and you will get the ‘Allow host to assign participants to breakout rooms when scheduling’ option. It will create a Breakout room and let you assign participants in each room.

Final Thought

These are some of the tips and tricks of the Zoom presentation. Following the above tips and tricks can give your presentation a professional look. If you find difficulty in any steps, then please feel free to tell me in the comment section. I will see them thoroughly and answer them.

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