Word Processing Software – Definition, Types, & Examples

word processing software

Word Processing Software – Definition, Types, & Examples

word processing software

Do you have difficulties creating efficient, professional papers šŸ“„and documents?Ā 

However, what if you could find a better solutionšŸ’” and create efficient, professional content or documentsšŸ“ƒ?

Word processing software is the perfect solution to these problemsšŸ¤Æ. It facilitates the creation of high-quality content by streamlining the writing, editing, and formatting processes.Ā 


ImaginešŸ¤” all your document requirements in one tool. Whether you use Microsoft Word, Google Docs, or Apple Pages, these software options help improve your productivity and the quality of your documents.


This blog will explore word processing software, its types, some examples, and its benefits. Letā€™s dive in and unlock šŸ”“the potential of word processing software.




  • Word processing software is an application for creating, modifying, and formatting text documents.
  • Word processing software provides an environment for preparing and editing text documents.
  • The types of word-processing software are electronic, mechanical, and software-based word processing.Ā 
  • Some examples of popular word-processing software are Microsoft Word, Google Docs, and LibreOffice Writer.
  • Word processing software has many benefits, like easy error fixing and helpful tools to produce high-quality work.

What Is Word Processing Software?

Word processing software is an application for creating, modifying, and formatting text documents. It assists users in creating text, arranging its location, and including different objects such as images and tables. These tools help to create professional documents most effectively.


Microsoft Word is an example of word-processing software. This popular software has capabilities such as a spell checker, text formatting, and various templates. It also facilitates teamwork, whereby several people can simultaneously work on the same document.


Word processing software, such as Microsoft Word, simplifies difficult work and increases productivity. With its help, users may easily produce professional documents, send letters, and create reports. Thus, This program is essential for creating documents for both personal and professional use.

How Does A Word Processing Software Work?

Word processing software works by providing users with an environment for preparing and editing text documents. Users input text from a keyboard and manipulate it into the desired format and layout.


It also contains a text styling feature, a grammar and spell checker, and other added features. Thus, These tools assist in producing work with professional output by increasing the clarity and format of the material.

Types Of Word Processing Software

The types of word processing software offer flexibility and simplicity in creating and modifying documents while serving a range of user needs and preferences. Here are some of the types:Ā 

  • Electronic Word Processing Software

Electronic word processing software is installed on computers and other devices to create and edit new documents. This includes spell checks in Microsoft Word and Google Docs and other features such as text formatting.Ā 


Additionally, Electronic word processors’ easy portability and versatility make them essential in daily context. Some of these tools allow users to work from anywhere, and files can be shared almost instantly, making them perfect for business or home use.

  • Mechanical Word Processing Software

Mechanical word processing involves mechanizing typewriters to print the characters onto paper. The term ā€˜mechanical word processing softwareā€™ is sometimes used to describe text creation programs that existed before the actual development of word processors.


However, the typewriter is an incredible invention that came in handy when switching from handwriting to typewriting for several reasons. Even though it is essentially outdated now, some people still cherish it because of its simplicity and tactile feedback.


  • Software-Based Word Processing

Software-based word processing involves creating, editing, formatting, and printing texts using computer programs. These applications include Google Docs and Microsoft Word, which provide text editing, spell and grammar checks, and the ability to add tables and graphics.Ā 


Additionally, many word processors come with capabilities like real-time collaboration, allowing several users to collaborate on a document simultaneously. They digitally store documents, which facilitates the efficient sharing and storing of vast volumes of material.

Here are some examples of popular word-processing software:

  1. Microsoft Word

Microsoft Word is a popular word-processing program for creating, editing, and formatting academic papers, reports, and letters. It is a component of the Microsoft Office suite, which also has Outlook, PowerPoint, Excel, and other productivity applications.


Key featuresĀ 

  • Advanced formatting choices (themes, styles, etc.).
  • Connectivity with additional Microsoft Office programs (Painter, Excel, etc.).
  • Features for collaboration (real-time co-authoring, comments, and change tracking).
  • Compatibility with several file types, including RTF, PDF, and DOCX.



  • Sophisticated feature set.
  • Strong compatibility.
  • Easy connection with the Office package.
  • Strong features for collaboration.



  • Requires a subscription.
  • Requires a lot of resources on older devices.
  • Limited compatibility with platforms.
  • Complicated user interface.




Plan Monthly Pricing Annual Pricing
Microsoft 365 Business Basic $6/user/month $72/user/month
Microsoft 365 Business Standard $12.50/user/month $150/user/month
Microsoft 365 Business Premium $22/user/month $264/user/month
Microsoft 365Ā  Apps for Business $8.25/user/month $99/user/month


  1. Google Docs

Google Docs is a word processing program offered by Google that can be used online via a web browser. It is frequently used for real-time collaboration, sharing, and cooperative document editing.


Key features

  • Real-time cooperation (several people editing at once).
  • Google Drive integration for simple sharing and storing.
  • Standard formatting choices (fonts, styles, etc.).
  • Enables offline editing with the Chrome browser extension.



  • Cooperative work in real-time.
  • Automatic version history and saving.
  • Google Drive integration for simple sharing and storing.
  • Compatible with all internet-connected devices.



  • Requires an internet connection for complete functioning.
  • Limited offline functionality.
  • Less extensive formatting options than desktop software.
  • Compatibility problems with specific file formats or features.




Plans Monthly Pricing Annual Pricing
Business Starter $6/user/month $72/user/month
Business Standard $12/user/month $144/user/month
Business PlusĀ  $18/user/month $216/user/month


  1. LibreOffice Writer

LibreOffice Writer is a free, open-source word processor in the LibreOffice suite. It offers several capabilities for producing and editing documents compatible with different file formats.

It is suitable for creating documents for both personal and professional use thanks to its capabilities.


Key Features

  • Advanced formatting choices (styles, templates, etc.).
  • Multiple file types (DOCX, ODT, PDF, etc.) and languages are supported.
  • Lots of add-ons and customization possibilities.
  • Compatibility across multiple platforms (Windows, macOS, Linux).



  • Freely available to download and use.
  • Open-source, enabling community contributions and customization.
  • Versatility with Windows, macOS, and Linux across platforms.
  • Consistent updates and enhancements motivated by community response.



  • Simpler user interface than that of commercial alternatives.
  • Incompatibility with complicated Microsoft Office documents.
  • Limited assistance in comparison to software purchased.
  • Limited customer support choices in comparison to paid alternatives.




Plans Pricing
LibreOffice Free/Premium/Business Free/$0.00


  1. WPS Office Writer

WPS Office Writer is a popular word-processing program that provides several tools for writing, editing, and formatting documents. It can also draft presentations, reports, essays, and letters.

WPS Writer offers a user-friendly interface for document management and collaboration.


Key FeaturesĀ 

  • Advanced format tools for creating documents professionally.
  • Integrated PDF editing features for easy handling of documents.
  • A tabbed interface that makes it possible to multitask effectively.
  • Flexibility in sharing documents and editing.



  • A free version is accessible.
  • Compact and compatible with outdated technology.
  • Interface that is easy to use.
  • Provides advanced formatting options and PDF editing features.



  • The free edition contains advertisements.
  • Cloud storage privacy and security issues.
  • Limited assistance for customers.
  • Requires internet access to function fully.




Plan Pricing
WPS Standard Free
WPS Premium $29.99/year


  1. WordPerfect

WordPerfect is a popular word processing program created by Corel Corporation that is well-known for its collaborative facilities, numerous formatting possibilities, and features tailored for legal documents.


Key featuresĀ 

  • Contains features specifically designed for creating legal documents.
  • Tools for collaboration, such as annotations and change tracking.
  • Connectivity across many file formats.
  • Integration for a smooth workflow with additional software.



  • Numerous formatting choices.
  • Features designed specifically for legal professionals.
  • Effective tools for teamwork.
  • Interaction with additional software programs.



  • The more difficult learning curve for new users.
  • Lower market share in comparison to leaders in the sector.
  • Support and updates can happen less frequently.
  • Software compatibility problems with frequently used programs.




Plan Pricing
WordPerfect Office Standard 2021 $249.99 one-time purchase
WordPerfect Office Professional 2021 $399.99 one-time purchase
WordPerfect Office Home and Student 2021 $99.99 one-time purchase
PDF Fusion 2021 $69.99 one-time purchase


  1. OpenOffice Writer

OpenOffice Writer is one of the Apache OpenOffice package’s more powerful word-processing programs. It provides numerous features for writing, editing, formatting, and organizing documents.Ā 


Key featuresĀ 

  • Compatibility with multiple file formats.
  • Numerous formatting tools for consistent styling.
  • Pre-made wizards and templates for quick and easy document creation.
  • More complex page layout choices, such as frames and columns.



  • Open-source and free software that runs on various operating systems, such as Linux, macOS, and Windows.
  • Wide range of compatibility with different document types.
  • The rich feature set is on par with premium options.
  • Adaptable to a wide range of extensions and add-ons.



  • Outdated UI in comparison to certain contemporary word processors.
  • Slow performance for huge documents or complicated formatting.
  • Less expert assistance than with commercial options.
  • Compatibility problems for files opened from other word processors.




Plan Pricing
OpenOffice Free/Premium/Business Free/$0.00


  1. Apple Pages

Apple Inc. created Apple Pages, a flexible word processing and page layout program. It provides tools for designing and generating presentations, papers, and other types of content.

Apple Pages is also perfect for both personal and business use because it has collaboration tools and templates for different document types.


Key featuresĀ 

  • A vast template collection for producing documents quickly.
  • Smooth connection with iCloud and Apple devices.
  • Real-time cooperation for several editing sessions.
  • Advanced formatting options for formal texts.



  • User-friendly interface.
  • Smooth integration with the Apple network.
  • Instant communication for effective teamwork.
  • Adaptable export settings to ensure compatibility.



  • Limited compatibility on systems other than Apple.
  • Less advanced characteristics than some competitors.
  • Formatting problems with exporting to formats other than Apple.
  • Fewer personalization choices than some competitors.




Plan Pricing
Apple Pages Free/Premium Free/$0.00


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What Are The Benefits Of Using Word Processing Software?

Word processing software is essential for individuals and professionals because of its many advantages. The following are some of the main benefits:


  • The user can edit the document without having to start from scratch.Ā 
  • Errors are easily fixed.
  • Your work can be saved so you can return to it later.
  • Many useful options are provided, such as text style and borders.
  • Helpful tools, such as grammar and spell checkers, are accessible to help you produce higher-quality work.
  • There are several high-quality online document templates.
  • You can create a mail merge using data imported from a database.


Word processing software is a flexible tool for efficiently creating, modifying, and formatting textual documents. It can be categorized into standalone applications and web-based tools that fulfill your needs. LibreOffice Writer, Google Docs, Microsoft Word, and other programs are examples of the many solutions available.


Moreover, Word processors enhance the time and quality of work required to compile documents by performing functions such as spell check, format, and modification. Their ability to integrate and work with many file formats and availability in many platforms improve their efficiency in sharing and coordinating documents among and between people and teams.


1. What are the advantages of using word processing software over handwritten documents or typewriters?

The advantages of using word processing software over handwritten documents or typewriters are faster typing, editing capabilities, uniform formatting, and enhanced storage.

2. Is there any free word processing software available?

Yes, several accessible free word processing programs are available, including WPS Office Writer, LibreOffice Writer, Apache OpenOffice Writer, and Google Docs.

3. What file formats can most word processing software save documents in?

Most word processing software can save documents in popular file formats like .docx (Microsoft Word), .odt (OpenDocument Text), .rtf (Rich Text Format), .pdf (Portable Document Format), and occasionally .txt (Plain Text).

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